How It Works
From day one configuration to year one growth. See exactly how our ecosystem operates behind the scenes.
Day 1: Brand & Configure
We step out of the way. Your portal should look like your brand, not ours. Claim your custom domain, pick your primary colors, and upload your logo.
- Custom Subdomain yourstudio.studiomanagementpro.com or your own domain.
- Dynamic Theming Light and dark modes generated instantly from your hex codes.
- Progressive Web App Installable directly to student home screens.
Week 1: Policies & Foundation
Next, you set the rules. You build your recurring class schedules, define your cancellation policies, and create your custom digital liability waivers.
- Smart Scheduling Set up rolling weekly schedules that automatically generate individual sessions.
- Automated Waitlists Classes cap out? Waitlists automatically open and cycle through students.
- Digital Waivers Draft your legal text. We handle the PDF rendering in the cloud when parents sign.
Week 2: Family Onboarding
It's time to invite your students. Unlike other generic software, we built this specifically for families. Parents create one account to manage multiple kids.
- Parent/Child Architecture A single parent login seamlessly switches between 'Sarah' and 'Jimmy'.
- Unified Invoicing One checkout cart for the whole family's classes and subscriptions.
- Custom Fields Parents fill out your custom data forms (e.g. medical conditions, uniform sizes) during sign up.
Welcome!
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Operations: The Studio Floor
The real magic happens at the front desk and in the classroom. We provide specialized interfaces for every scenario.
- Self-Service Kiosk Set up an iPad at the front door. Students sign in, capture a face photo for security, and sign waivers without bothering the receptionist.
- Teacher Dashboard Instructors log in on their phones to view only their assigned classes, take live attendance, and update syllabus progress.
Month 1+: Revenue & Growth
With classes running smoothly, the system turns into a revenue engine. It automatically tracks who is paying, who is leaving, and who needs a follow-up.
- Strict Bank Transfers If someone pays via direct bank transfer, the system holds their pass until an Admin clicks "Approve". Integrated into our transparent pricing.
- Automated Online Payments WiPay & Stripe securely process credit cards with immediate automated receipt generation. See pricing options.
- Retention CRM The system automatically tags students as "At Risk" if they miss 3 classes in a row, allowing you to trigger a Brevo email campaign instantly.
Ready to see it in action?
Stop reading and start testing. Dive into the live sandbox environment and see the exact workflow for yourself.